Minutes – Sample Form
____ Adoption of Operating Rules
____ Appointment (Election) of Replacement Director
____ Approval of Annual Budget
____ Approval of Financial Statements
____ Approval of Fines *
____ Approval of New Signers on Reserve Account
____ Approval of Prior Minutes
____ Approval of Related Party Transactions
____ Approval of Reserve Study
____ Approval of Treasurer’s Report
____ Architectural Committee Report
____ Architectural Review
____ Attachments to Minutes, if any
____ Authorization to Review Insurance Policies
____ Authorization to Obtain Updated Reserve Study
____ Authorization to Amend or Restate CC&Rs
____ Authorization to Foreclose *
____ Authorization to hire Construction Manager
____ Authorization to Purchase
____ Authorization to Record Lien (Use APN # only)
____ Authorization to Transfer Funds from Reserves to Operating Account
____ Board Members Present and Absent
____ Contract Approvals *
____ Contract Terminations *
____ Date of Next Meeting (Board and Annual)
____ Deletion of Signers on Reserve Account
____ Discussion of Inspection by Coast Management of California
____ Election of Officers
____ Guests in Attendance (Vendors, Contractors, etc)
____ Landscape Committee Report
____ Management Company Report
____ Members in Attendance
____ Quorum Achieved
____ Resolutions Adopted (Other than Lien or Foreclosure)
____ Schedule next Election
____ Scheduling of Hearings
____ Security Issues
* Executive Session Minutes
HOA Financial Management Services
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